Economic Development Team Coordination Officer
The Economic Development and Programmes Unit (EDPU) is responsible for delivering the Mayor's commitment to create new jobs, support businesses and grow London's economy in a fair, inclusive and sustainable way. The team's work is critical to help London's businesses - from fin tech to tourism, from high streets to industrial areas - to innovate and realise their full potential; promoting good jobs and inclusive growth across the capital, so that all Londoners can contribute to and benefit from the economy.
We are looking for a Team Coordinator to provide administrative and project support to the team. The successful candidate will work across all teams in the unit, engage with senior staff at both the officer and the political level, and get involved in a number of exciting projects and programmes aimed to help London's economy thrive.
You will act as a central coordinator for the team. You will coordinate contributions to a number of Mayoral reports, meetings and correspondence. You will provide administrative support GLA senior officer boards, including arranging meetings, preparing papers, taking minutes, tracking the status of actions, and taking proactive steps for the benefit of the group. You will also take a leading role in organising team meetings and events and in maintaining key lines of communication and working relationships with staff across the organisation.
The role is based within the Good Growth Directorate
Good Growth is responsible for delivering and implementing the Mayor's environment, transport and economic strategies and for the effective implementation of the London Plan. The Directorate is also responsible for regeneration (where the programme is not housing led), enterprise, growth, capital projects and design work.
Principal accountabilities
1. Act as a central coordinator for the team, including:
• Coordinating team responses to monthly Mayor's Questions and Mayor's Report, performance dashboards, People's Question Time briefings, and a number of other Mayoral and corporate reports.
• Coordinating responses to the Mayor's correspondence that is allocated to the unit.
• Coordinating one of the GLA senior officer boards, the Jobs and Skills Implementation Group, including arranging meetings, preparing papers, taking minutes, tracking the status of actions, and taking proactive steps for the benefit of the group.
• Raising purchase orders and completing goods received notices via the finance database to ensure the timely confirmation and delivery of required goods and services and payment for those goods and services.
• Taking a leading role in organising team events.
• Providing administrative support to team meetings.
• Maintaining trackers and rotas for team-wide activities as required.
• Updating the team's induction document as required.
2. Provide high level support to the Assistant Director, including diary management, arranging meetings, collating agendas, distributing papers and taking minutes.
3. Maintain key lines of communication and working relationships with staff across the organisation to support the Economic Development and Programmes Team.
4. Keep abreast of planned meetings and key developments relevant to the Unit to support team members in their roles.
5. Contribute to the development of effective communication and information systems to support the unit's work.
6. Undertake other responsibilities as may be required on a flexible basis.
7. Realise the benefits of London's diversity by promoting and enabling equality of opportunities and promoting the diverse needs and aspirations of London's communities
8. Realise the benefits of a flexible approach to work in undertaking the duties and responsibilities of this job, and participating in multi-disciplinary, cross-department and cross-organisational groups and project teams.
Person specification
Technical requirements/experience/qualifications
Experience of using IT systems including MS Outlook, word-processing, spreadsheets, and databases.
Behavioural competencies
Building and Managing Relationships
is developing rapport and working effectively with a diverse range of people, sharing knowledge and
skills to deliver shared goals
Level 1 indicators of effective performance
• Builds rapport quickly with people at all levels and from different backgrounds
• Actively listens to others and is open to their ideas
• Identifies and resolves conflict between self and others
• Makes others feel comfortable and respected by being positive and friendly
• Shares information openly with colleagues within and outside own team
Planning and Organising
is thinking ahead, managing time, priorities and risk, and developing structured and efficient approaches to deliver work on time and to a high standard.
Level 1 indicators of effective performance
• Plans and prioritises own workload to meet agreed deadlines
• Advises colleagues or manager early of obstacles to work delivery
• Perseveres and follows work through to completion
• Checks for errors to ensure work is delivered to a high standard first time
• Effectively juggles priorities
Problem Solving
is analysing and interpreting situations from a variety of viewpoints and finding creative, workable and timely solutions
Level 1 indicators of effective performance
• Breaks down work issues, seeking further information if necessary
• Provides workable solutions to solve immediate work problems
• Makes suggestions and implements improvements to personal work processes
• Actively supports new initiatives and tries different ways of doing things
• Learns from others' experiences
The GLA Competency Framework Guidelines further detailing each competency and the different level indicators can be found here: GLA competency framework .
This role is based at London Fire Brigade's Head Office (Union Street SE1 0LL)
GLA staff are hybrid working up to 3 days a week in our offices and remotely depending on their role. As part of this, you will need to split your time between home working and coming into the office.
Application Process & Additional Information
Please note all applications for this vacancy must be submitted via our online recruitment system. We do not accept CVs alone for this role.
If you would like to apply for the role you will need to submit the following:
• Up to date CV
• Personal statement with a maximum of 1500 words. Please ensure you address how you demonstrate the essential criteria outlined above in the advert.
Please ensure your CV and Personal Statement have a maximum file size of 1.5MB each and upload your Personal Statement to the 'Additional Documents' section of the form, ensuring you address the technical requirements and competencies in your Personal Statement.
Word or PDF format preferred and do not include any photographs or images. Please ensure your CV and Personal Statement are saved with the job reference number as part of the naming convention (E.g. "CV - applicant name - 012345).
Applications submitted without a Personal Statement will not be considered.
London's diversity is its biggest asset and we strive to ensure our workforce reflects London's diversity at all levels. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith or disability.
We particularly encourage applications from Black, Asian and Minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce.
We are committed to being an inclusive employer and we are happy to consider flexible working arrangements. We would welcome applications from candidates who are seeking part time work as this role is open to job share.
In addition to a good salary package, you will be paid every four weeks, providing frequent salary payments. We also offer an attractive range of benefits including 30 days' annual leave, interest free season ticket loan, interest free bicycle loan and a career average pension scheme.
On this recruitment campaign, as part of GLA's continuing commitment to be an inclusive and equal opportunity employer we will be removing personal identifiable information from CVs and Personal Statements that could cause discrimination.
Reasonable adjustment will be made to working arrangements to accommodate a person with a disability who otherwise would be prevented from undertaking the work.
Application closing date: 20 September 2024 at 23:59